AACF Seeks Part-Time Administrative Assistant

Arkansas Advocates for Children and Families is seeking a part-time Administrative Assistant in the Little Rock office. The ideal candidate will work 15 hours a week: three days a week including Fridays. Requires general office skills and proficiency in Microsoft Office programs and database programs.

Candidate is required to have 5-plus years of related experience. Salary is based on experience ($11-$14/hr). Full job description follows:

Part-time Administrative Assistant (15 hours a week)

Supervisor:  Administrative & Finance Director

Qualifications:  5 years related job experience.

Special Skills Required:

  • Excellent computer skills including Microsoft Word, Excel, and Outlook software
  • Excellent data entry skills
  • Ability to handle multi-line telephone system
  • Organized and detail oriented
  • Ability to multi-task
  • Ability to take initiative to ask for projects and assist with tasks
  • Must have professional manner in answering phones and greeting guests
  • Committed to improving the lives of children and families in need

Job Summary:  Provide administrative assistance to the AACF office and enter contact and donor information into AACF’s database.

Job Responsibilities:

  • Answer multi-line phone in a professional manner and ensure phones are answered during office hours
  • Answer calls from families looking for assistance and provide names and phone numbers of organizations who may be able to help them
  • Welcome visitors and guests in professional manner
  • Prepare for in-office meetings, i.e. make coffee, tea, ice, water and maintain conference room
  • Maintain clean and organized work areas within the office including front office and desk, processing room, kitchen, and conference room on a daily basis.
  • Maintain office equipment (e.g., phone, fax, copier) and call vendor when necessary for service
  • Process mail daily, both incoming and outgoing
  • General filing
  • Process office mailings
  • Process outgoing checks after signed
  • Process incoming donations in database and generate deposit reports and acknowledgement letters
  • Process donor and attendee credit cards
  • Enter contact and donor information into database, and generate reports as requested
  • Investigate returned or bad contact information and enter correct information into database
  • Work with Administrative & Finance Director to de-dupe and clean-up database on a regular basis
  • Enter contact information of attendees from outreach events into database provided by the Outreach Director
  • Assist Development Director with projects such as annual solicitations as assigned by the Administrative & Finance Director
  • Assist Development Director with sending tickets for special events such as Soup Sunday and Annual Luncheon
  • Assist Administrative & Finance Director with Board duties
  • Assist Administrative & Finance Director and other staff members with organizing and planning special events, workshops, and meetings
  • Assist all staff as needed with general administrative duties (e.g., preparing for meetings, making copies, processing mailings, entering contact information into database)
  • Other duties as assigned by Executive Director, Deputy Director, or Administrative & Finance Director

Send cover letter, resume, and references to jvazquez@aradvocates.org.

AACF is an equal opportunity employer.